Conference Services - Meeting Point

And as a member of Asconet International, the global network of conference organisers, Meeting Point has unique worldwide partnerships to guarantee the success of events overseas.

As established conference producers, it is our policy to tailor our services to the individual requirements and resources of each client. From the co-ordination of pre-financing and cash flow to the analysis of delegate feedback questionnaires, Meeting Point will ensure that even the smallest details are taken into account in the planning of a conference.

CONFERENCE Services:

General Consultancy

• Budget and financial control
• Co-ordination of pre-financing and cash flow
• Organisation of planning meetings and progress reporting
• Total project management

Marketing Services

• Preparation of marketing plan
• Research into marketing channels and target audience databases
• Design of conference theme and image
• Print production
• Invitation fulfilment
• Response monitoring

Speaker Liaison

• Research speakers on key topics
• Advising on programme schedule and format
• Speaker briefings
• Co-ordination of visual support materials and
  presentation notes
• Travel and accommodation
  arrangements

Sponsorship Services

• Preparation of sponsorship packages
• Negotiation with sponsors
• Co-ordination of sponsor requirements

Exhibition Organisation Services

• Preparation of floor plan and exhibition packages
• Sale of exhibition space and allocation of stands
• Co-ordination of exhibitor
  requirements
• Liaison with exhibition contractors

Delegate Management Services

• Dedicated telephone/fax/
  e.mail to maintain conference identity
• Conference information office
• Registration processing, production of confirmations,
  joining instructions
• Maintaining payment records and production of invoices/receipts
• Accommodation bookings and administration
• Cancellations and name changes
• Analysis of delegate
  evaluation forms